Payment History Manager

The Payment History Manager is a comprehensive tool designed to track and manage all payments associated with invoices, ensuring accurate financial records and real-time payment status updates.

Key Features

Payment Tracking & Status Management:

• Each payment history is recorded when a payment is made, ensuring a clear audit trail.
• Payments can have different statuses, including:
  • Completed: Payment successfully processed.
  • Pending: Payment is initiated but not yet completed.
  • Failed: Payment attempt was unsuccessful.
  • Canceled: Payment was voided or not processed.
• Users can update the payment status as transactions are verified or processed.

Manual Payment Adjustments:

• For manual payments (e.g., cash or bank transfers), users can update the payment amount manually.
• The maximum amount cannot exceed the invoice total amount, ensuring payment accuracy.
• Maintain transparency in payment records by allowing adjustments only within permissible limits.

Payment Notes & Documentation:

• Add or update notes for each payment history entry to document transaction details or remarks.
• Notes help keep track of important payment-related information for future reference.

Seamless Integration with Invoicing:

• Payments are linked to invoices, ensuring real-time updates on invoice balances.
• Partial payments and multiple payment entries are supported, ensuring accurate financial tracking.
• Automatically update invoice status based on received payments.

Payment History Management & Workflow:

• View and manage complete payment records, including status, amount, and transaction details.
• Modify payment details and notes while maintaining audit integrity.
• Ensure financial compliance and accuracy with secure and controlled payment adjustments.

The Payment History Manager enhances financial tracking, ensuring seamless payment processing, transparent status updates, and efficient reconciliation of invoice payments.